January

Administration

(Early January) Final deadlines for registering for exams, changing student numbers, etc. in IBIS.

Collate CP2 mock examination results (if applicable).

Remind everyone (CP2 students, teachers, parents) of due dates for internal assessment and key deadlines including:

• Required formal SL meetings and submissions.

• Required formal RP meetings, draft and final submission deadlines.

• DP IA's typically have a March 15 upload deadline.

Email teachers to check on IA progress and see if they need support.

Facilitate IB faculty meeting and collaboration.

Remit payment for exams to the IB when the invoice arrives.

Assessment

When available (usually mid-January), begin uploading content to IBIS for externally assessed elements and internal assessments (IAs).

It’s best to begin as soon as possible.

Some schools have students upload their own work into IBIS, and some may have subject teachers do the uploading. In other schools it is the responsibility of the coordinator and in some schools the exams officer.

The following assumes that the CP coordinator will do the uploading:

• Have students complete a statement of authenticity to accompany each of their uploads.

• To upload externally assessed elements (IAs ), go to Subject → eCoursework

  • Find the place for each required item to be uploaded. A checkmark means it’s been successfully uploaded.

  • Open the preview to make sure student work was uploaded correctly.

  • Uploaded documents should be anonymous, however the file name can have the student’s name on it.

Naming the file with the student’s name makes uploads easier.

• To upload internal assessments: Go to Subject → IAPG

  • Go to ‘Mark Entry’ → ‘IA Mark Entry’ and click on ‘enter marks’.

  • Put in the total marks for the IA (every subject has a different number of points available according to their rubric).

  • Confirm the IA marks by typing them a second time.

  • Look for the window that will pop up. It will tell you which students have been automatically selected for moderation.

  • For students selected for moderation, a new section will appear in eCoursework that enables you to upload the student work as well as marks and teacher comments.

It can take up to 24 hours for the eCoursework to be updated with an upload place for IA moderation. So, it is highly recommended not to wait until the last day!

For DP subjects, upload of the reflective project and registering successful completion of the other core components (PPS, SL and Language development) will be done later.

Staff and Students

Remind faculty about predicted grades and internal assessment deadlines.

Marketing

Update social media accounts with student/faculty spotlights.

Continue to communicate programme or IB student successes within and outside of the school.