Creating meetings which consider the wellbeing needs of all those attending should be a process which is considered alongside other policies and procedures, including diversity and inclusion or working in partnership with parents.
Creating a student/parent meeting procedure or guide might be a helpful place to start.
How to organise meetings.
Spaces the meetings can be held in and why this is important to consider.
Ways to gather different views before the meeting.
Important issues to consider.
Strategies for problem-solving in the meeting.
Thinking of the Next Steps for the benefit of all.