April
💁Supporting Students and Teachers
Facilitate IB faculty meeting and collaboration.
Remind faculty about predicted grades and internal assessments.
Visit classrooms of students who are testing.
Distribute conduct of exams information to each student.
Have students sign a form that they have received the notice. Keep the form until exams are posted.
Have graduating students address envelopes (big ones, if available) for certificate mailing when official results come in in the fall.
Distribute PIN numbers for accessing exam results (print these from IBIS).
Candidate Session Numbers, Personal Codes and PIN numbers can be stored in ManageBac for students to see.
Identify Year 12 students (DP2) - write down what college they’re attending (if they know).
Support Language A and Language B teachers with recording individual orals.
Help create a schedule.
Find an appropriate venue for recording.
Cover classes or arrange for coverage if recording will happen during the school day.
Recordings done via ManageBac will automatically be included as IA materials in the eCoursework folders of Student Portfolios.
💬Communication and Promotion
Continue to highlight the accomplishments of graduating seniors.
💸Budget and Finances
Submit a budget proposal for the next school year (follow school protocols for this).
📏Assessment
Receive exam stationery.
You should open the package when it arrives (nothing in the stationary shipment needs to remain sealed until exams).
Check the stationary items against the enclosed checklist.
Check the multiple choice answer sheets.
If there are errors or missing students, contact IB answers. Blank multiple choice stationery can be printed from IBIS.
Organize the stationary as appropriate.
Store the stationary securely.
Post necessary notices at the testing site (conduct of exams, prohibited items, etc.).
These posters should have been delivered with the exam stationary, but they can also be printed from the PRC.
Post notices two weeks before the first exam.
Second major upload (should be either April 10 or April 20)
To upload internal assessments: Go to Subject → IAPG
Go to ‘Mark Entry’ → ‘IA Mark Entry’ and click on ‘enter marks’
Put in the total marks for the IA (every subject has a different number of points available according to their rubric)
Confirm the IA marks by typing them in a second time
Look for the window that will pop up. It will tell you which students have been automatically selected for moderation
For students selected for moderation, a new section will appear in eCoursework that enables you to upload the student work as well as marks and teacher comments.
It can take up to a day for the eCoursework to be updated with an upload place for IA moderation (so best not to wait until the last day!)
Give yourself extra time for Group 6 subjects (particularly visual art and film). The time to complete uploads for these subjects can be quite lengthy
Enter Predicted Grades for all subjects
On IBIS, go to IAPG and select Predicted Grades.
Teachers new to IB are often confused about PGs.
Save the predicted grade descriptors from the PRC and send to all IB teachers.
Remind teachers that the PG is holistic and should encompass both the IA and how they think the student(s) will do on the written exams.
If caught between two grades, it’s a bit better to go with the lower one (if the IB has to base a score off of PGs in the future, it’s better to be on record as scoring low rather than scoring high).
Final upload deadline is around April 30. All remaining Group 6 elements are due.
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