> For the complete documentation index, see [llms.txt](https://guide.fariaedu.com/monthly-ib-diploma-programme-coordinator-guide/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://guide.fariaedu.com/monthly-ib-diploma-programme-coordinator-guide/april.md).

# April

### :person\_tipping\_hand:**Supporting Students and Teachers**

* Facilitate IB faculty meeting and collaboration.
* Remind faculty about predicted grades and internal assessments.
* Visit classrooms of students who are testing.
  * Distribute **conduct of exams** information to each student.
  * Have students sign a form that they have received the notice. Keep the form until exams are posted.
  * Have graduating students address envelopes (big ones, if available) for certificate mailing when official results come in in the fall.
  * Distribute PIN numbers for accessing exam results (print these from IBIS). 
    * [Candidate Session Numbers, Personal Codes and PIN](https://help.managebac.com/hc/en-us/articles/360017951092) numbers can be stored in ManageBac for students to see.
  * Identify Year 12 students (DP2) - write down what college they’re attending (if they know).
  * Support Language A and Language B teachers with recording individual orals.
    * Help create a schedule.
    * Find an appropriate venue for recording.
    * Cover classes or arrange for coverage if recording will happen during the school day.
    * [Recordings done via ManageBac](https://help.managebac.com/hc/en-us/articles/360019106911) will automatically be included as IA materials in the eCoursework folders of Student Portfolios. 

![](https://1183897722-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMcRTArBmZv10PeTevIDm%2Fuploads%2F6x4eT6Akn6doYdi17DbV%2FShutterstock_1179698311.jpg?alt=media\&token=d2022ebc-bf0c-49d9-8aa8-20719040adb3)

### :speech\_balloon:**Communication and Promotion**

* Continue to highlight the accomplishments of graduating seniors.

### :money\_with\_wings:**Budget and Finances**

* Submit a budget proposal for the next school year (follow school protocols for this).

### :straight\_ruler:**Assessment**

* Receive exam stationery.
  * You should open the package when it arrives (nothing in the stationary shipment needs to remain sealed until exams).
  * Check the stationary items against the enclosed checklist.
  * Check the multiple choice answer sheets.
    * If there are errors or missing students, contact IB answers. Blank multiple choice stationery can be printed from IBIS.
  * Organize the stationary as appropriate.
  * Store the stationary securely.
* Post necessary notices at the testing site (conduct of exams, prohibited items, etc.).
  * These posters should have been delivered with the exam stationary, but they can also be printed from the PRC.
  * Post notices two weeks before the first exam.
* Second major upload (should be either April 10 or April 20)
  * To upload internal assessments: Go to Subject → IAPG
    * Go to ‘Mark Entry’ → ‘IA Mark Entry’ and click on ‘enter marks’
    * Put in the total marks for the IA (every subject has a different number of points available according to their rubric)
    * Confirm the IA marks by typing them in a second time
    * Look for the window that will pop up. It will tell you which students have been automatically selected for moderation
    * For students selected for moderation, a new section will appear in eCoursework that enables you to upload the student work as well as marks and teacher comments.

{% hint style="warning" %}
It can take up to a day for the eCoursework to be updated with an upload place for IA moderation (so best not to wait until the last day!)
{% endhint %}

{% hint style="success" %}
Give yourself extra time for Group 6 subjects (particularly visual art and film). The time to complete uploads for these subjects can be quite lengthy
{% endhint %}

* Enter Predicted Grades for all subjects
  * On IBIS, go to IAPG and select Predicted Grades.
  * Teachers new to IB are often confused about PGs.
  * Save the predicted grade descriptors from the PRC and send to all IB teachers.
  * Remind teachers that the PG is holistic and should encompass both the IA and how they think the student(s) will do on the written exams.
  * If caught between two grades, it’s a bit better to go with the lower one (if the IB has to base a score off of PGs in the future, it’s better to be on record as scoring low rather than scoring high).

{% hint style="info" %}
Final upload deadline is around April 30. All remaining Group 6 elements are due.
{% endhint %}