February

There’s a little bit of downtime in February. Use this to get ahead if you can, or to work on curriculum or ATL development.

📅Planning & Scheduling

• Finalize proposed schedule of IB courses for the following year.

• Communicate with administration of known staffing changes (retirements, teachers leaving) that affect IB.

💁Supporting Students and Teachers

• Facilitate IB faculty meeting and collaboration.

• Update and check assessment calendar (particularly if tracking course assessments such as tests or quizzes on the assessment calendar in addition to IB assessments).

• (optional) Create a template for IA scores and share with teachers with IA due dates between January and March. Templates can be simple, but creating templates for all subject area teachers can help with consistency. Here is a sample:

Criteria	Comments/Evidence	Score
Criterion A: Understanding and Interpretation		/10
Criterion B: Analysis and Evaluation		/10
Criterion C: Focus and Organization		/10
Criterion D: Language		/10
Total		/40

Copy or Download this spreadsheet from https://docs.google.com/spreadsheets/d/1v2WRJflEV6dMleSIrjYO1s_j4iY6HAixGyVF7EHPNrk/edit?usp=sharing

📗Registration and Records

• Download and review the February Coordinator’s notes from the Implementation section of the PRC.

• Create a candidate upload consent form (required if someone else uploads their work to IBIS). Have students sign and return the forms. Keep on file until after all exam results are posted.

• Talk to all teachers with year 12 (DP2) students about predicted grade (PG) descriptions.

  • Differentiate between IA marks schemes and PG descriptors.

  • EE supervisors will also need to submit predicted grades.

• Register year 11 (DP1) students for the appropriate year 12 (DP2) courses.

  • This may be earlier in the year depending on your school.

  • For new programs, you may need to have your registrar or administration add new courses into your computer system with the appropriate course names and numbers for year 2 courses (this may vary by school or area).

💬Communication and Promotion

• Begin highlighting IB senior accomplishments on social media or school/program newsletters (college acceptance, scholarships, notable accomplishments).

You may need to ask for permission from students or guardians before posting some information.

💸Budget and Finances

• Begin compiling resource requests for the following year.

• Textbook orders may need to be submitted in March or April, so begin planning for next years’ book needs early.

📏Assessment

• Read the conduct of exams manual in its entirety (you’ll likely do this more than once).

• Make an exam plan that includes suitable locations and invigilators.

  • IB teachers may not invigilate their own subject, but can help with others.

  • Coordinators may invigilate (and should begin and end) all exams, even courses that they teach.

  • Include plans for inclusive arrangements (this may require a separate room and extra invigilators).

  • ManageBac can assist with Exam Calendar building provided that students filled out the Plans Worksheets or were registered for Exams via ManageBac.
• Plan invigilator training (a brief presentation can be helpful).

  • Print conduct of exams manuals for each invigilator.

  • Also designate and train an emergency “backup” invigilator.

For a personal touch, flag or highlight passages that are particularly relevant for invigilators.