> For the complete documentation index, see [llms.txt](https://guide.fariaedu.com/monthly-ib-diploma-programme-coordinator-guide/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://guide.fariaedu.com/monthly-ib-diploma-programme-coordinator-guide/march.md). # March ### :date:**Planning & Scheduling** * Check the coordinator area of the PRC for updated content. ### :person\_tipping\_hand:**Supporting Students and Teachers** * Facilitate IB faculty meeting and collaboration. * Update and check assessment calendar (particularly if tracking course assessments such as tests or quizzes on the assessment calendar in addition to IB assessments). * Pop in and observe IB classes. Meet with teachers afterwards and debrief on the lesson. * Plan for graduation regalia; create an order form that includes sign-off for requirements for diploma candidates (the requirements for regalia and types of regalia may vary by school). A checklist might include: * CAS coordinator confirmation for project and hours completed * IB coordinator or counsellor confirmation of good standing in all classes * EE supervisor (or EE coordinator) confirmation of EE completion * Payment for regalia (if students are required to pay) * One option is a [Follett](https://www.follettibstore.com/search?directlogin=Y\&nodeid=261353\&src=M) medallion, product #0496GZ9 {% hint style="success" %} It may be premature to order at this time, but creating a plan and an order form in advance of the deadline can be helpful. {% endhint %} * Ask IB teachers if they have any students who should be eligible for particular honours or recognition. * Arrange for any applicable recognition of DP students (school or district honours nights or other ceremonies). * Communicate with organizers of graduation/commencement ceremonies to ensure that IB diploma-eligible students are noted on print programs or other media. ### :green\_book:**Registration and Records** {% hint style="success" %} Register teachers for IB trainings. {% endhint %} ![Visit https://www.ibo.org/professional-development/find-events-and-workshops/](https://1183897722-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FMcRTArBmZv10PeTevIDm%2Fuploads%2F7QzaUQ1jRQVXijmPGaq8%2FScreen%20Shot%202022-07-14%20at%202.37.00%20PM.png?alt=media\&token=b24eeb98-4e01-4bd5-b25f-dcdada237c85) * Some reasons for training include: * Course revision (required) * New teacher (required) * Higher ‘category’ (i.e., Cat 2) after 1-2 sets of exam results (optional, but nice to do) * Addressing a deficit (low scores, or a culture shift that’s needed) * Building capacity within the school (having more than one person trained for a course can help when teachers leave or in case of emergencies) * Select the best training option for your school and teacher’s circumstances. * Face-to-face training often yields the best experience, but travel can be expensive, particularly if your school is not close to a major IB training hub. * Virtual (synchronous) trainings save a lot of money and may be good for teachers who have difficulty traveling. * Online (asynchronous) trainings are inexpensive but often lack the interaction among educators that enhance the value of the shared information: these are self-paced modules with weekly assignments, and the training period lasts 4 weeks. * Have the teachers self-register. * Be sure they fill in your name and email as the coordinator. * Provide them with your school code. * Document scheduled trainings on ‘My IB’. * Go to ‘my school’ → school profile → school staff → edit → roles with IB → edit subject → edit professional development -->add workshop (put it in as ‘future’). * After they have attended, follow the same steps, but edit the workshop and change to ‘attended’. * Save certificates of completion (after trainings). ### :money\_with\_wings:**Budget and Finances** * Facilitate training registration payment and travel scheduling in accordance with your school district’s policies (if you’re unsure, the school bookkeeper is often the best place to start). * Advise teachers to keep receipts and log mileage if applicable. * Help with travel expense reimbursements after the training. ### :straight\_ruler:**Assessment** * First major upload deadline - EEs, TOK essay, Language A HL Essay are due (they are usually due around March 15). * Forms for EE, TOK and Language A IAs can be generated in ManageBac as part of the [eCoursework review of Student Portfolios](https://help.managebac.com/hc/en-us/articles/360017951452). {% hint style="warning" %} Be mindful that deadline times are in UTC. {% endhint %} * Train exam invigilators. * Print a current Conduct of Exams booklet from PRC for each invigilator. * Document the invigilator training (have invigilators sign that they have received training). * Re-read the conduct of exams manual. * Optional (but very helpful): * Print scripts specific to each exam. * Find the types of questions/script needed for each exam in the conduct of exams manual (note that different papers for a single exam are often different types). * Put the different script types (unstructured, structured, MCQ) on different colored paper (ex. All structured exams on blue, unstructured on green). * Label the top of the page with the exam title and date. * List allowed items at the top of the script (calculator, pen/pencil, etc). * Place the scripts in your manual (perhaps in a binder) in the order they will occur.