> For the complete documentation index, see [llms.txt](https://guide.fariaedu.com/monthly-ib-diploma-programme-coordinator-guide/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://guide.fariaedu.com/monthly-ib-diploma-programme-coordinator-guide/march.md).
# March
### :date:**Planning & Scheduling**
* Check the coordinator area of the PRC for updated content.
### :person\_tipping\_hand:**Supporting Students and Teachers**
* Facilitate IB faculty meeting and collaboration.
* Update and check assessment calendar (particularly if tracking course assessments such as tests or quizzes on the assessment calendar in addition to IB assessments).
* Pop in and observe IB classes. Meet with teachers afterwards and debrief on the lesson.
* Plan for graduation regalia; create an order form that includes sign-off for requirements for diploma candidates (the requirements for regalia and types of regalia may vary by school). A checklist might include:
* CAS coordinator confirmation for project and hours completed
* IB coordinator or counsellor confirmation of good standing in all classes
* EE supervisor (or EE coordinator) confirmation of EE completion
* Payment for regalia (if students are required to pay)
* One option is a [Follett](https://www.follettibstore.com/search?directlogin=Y\&nodeid=261353\&src=M) medallion, product #0496GZ9
{% hint style="success" %}
It may be premature to order at this time, but creating a plan and an order form in advance of the deadline can be helpful.
{% endhint %}
* Ask IB teachers if they have any students who should be eligible for particular honours or recognition.
* Arrange for any applicable recognition of DP students (school or district honours nights or other ceremonies).
* Communicate with organizers of graduation/commencement ceremonies to ensure that IB diploma-eligible students are noted on print programs or other media.
### :green\_book:**Registration and Records**
{% hint style="success" %}
Register teachers for IB trainings.
{% endhint %}
* Some reasons for training include:
* Course revision (required)
* New teacher (required)
* Higher ‘category’ (i.e., Cat 2) after 1-2 sets of exam results (optional, but nice to do)
* Addressing a deficit (low scores, or a culture shift that’s needed)
* Building capacity within the school (having more than one person trained for a course can help when teachers leave or in case of emergencies)
* Select the best training option for your school and teacher’s circumstances.
* Face-to-face training often yields the best experience, but travel can be expensive, particularly if your school is not close to a major IB training hub.
* Virtual (synchronous) trainings save a lot of money and may be good for teachers who have difficulty traveling.
* Online (asynchronous) trainings are inexpensive but often lack the interaction among educators that enhance the value of the shared information: these are self-paced modules with weekly assignments, and the training period lasts 4 weeks.
* Have the teachers self-register.
* Be sure they fill in your name and email as the coordinator.
* Provide them with your school code.
* Document scheduled trainings on ‘My IB’.
* Go to ‘my school’ → school profile → school staff → edit → roles with IB → edit subject → edit professional development -->add workshop (put it in as ‘future’).
* After they have attended, follow the same steps, but edit the workshop and change to ‘attended’.
* Save certificates of completion (after trainings).
### :money\_with\_wings:**Budget and Finances**
* Facilitate training registration payment and travel scheduling in accordance with your school district’s policies (if you’re unsure, the school bookkeeper is often the best place to start).
* Advise teachers to keep receipts and log mileage if applicable.
* Help with travel expense reimbursements after the training.
### :straight\_ruler:**Assessment**
* First major upload deadline - EEs, TOK essay, Language A HL Essay are due (they are usually due around March 15).
* Forms for EE, TOK and Language A IAs can be generated in ManageBac as part of the [eCoursework review of Student Portfolios](https://help.managebac.com/hc/en-us/articles/360017951452).
{% hint style="warning" %}
Be mindful that deadline times are in UTC.
{% endhint %}
* Train exam invigilators.
* Print a current Conduct of Exams booklet from PRC for each invigilator.
* Document the invigilator training (have invigilators sign that they have received training).
* Re-read the conduct of exams manual.
* Optional (but very helpful):
* Print scripts specific to each exam.
* Find the types of questions/script needed for each exam in the conduct of exams manual (note that different papers for a single exam are often different types).
* Put the different script types (unstructured, structured, MCQ) on different colored paper (ex. All structured exams on blue, unstructured on green).
* Label the top of the page with the exam title and date.
* List allowed items at the top of the script (calculator, pen/pencil, etc).
* Place the scripts in your manual (perhaps in a binder) in the order they will occur.
---
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