May

📏Assessment

Your focus (and time) in May will be taken up almost entirely by exams.

• Create an exam room testing kit:

  • Checklist of what’s in the kit

  • Pens & Pencils

  • Poster or whiteboard markers for marking remaining time

  • Clock

  • Scissors

  • Tissues

  • Stationary

• Receive the exam shipment.

  • Keep exams secure when they are delivered. Do not open the dark blue exam bags until the time of exams (tip: you may want to wear gloves while handling the exam shipment, as the blue bags often bleed onto your fingertips).

  • Check the exam delivery against the included checklist.

  • Double-check that you have enough exams for your students, and that the level of each exam is correct.

  • Organize exams.

    • Suggestion: Have one drawer or file for each week of testing, and sort each specific exam into a folder. Place the folders in order of administration.

    • Label folders with the exam, date, and time as well as the names of the invigilator.

• Invigilate exams. The coordinator should start and end each exam in most cases (you can assign the task to a qualified invigilator if necessary).

• Keep exam scripts secure.

• Ship exam scripts in accordance with IB guidelines within 24 hours of exam administration.

  • Obtain scanning center addresses (separate for multiple choice and all other exams) from IBIS.

💁Supporting Students and Teachers

• Communicate clearly with all IB teachers and students about exam progress and protocols.

• Have snacks or treats for students during exam breaks.

• For a personal touch, create exam goodie bags for students that could include pens, pencils, a stress relief ball, snacks, and an inspirational message.

• Conduct an end-of-year or exit survey for graduating seniors and IB faculty that gives an opportunity for feedback on the programme.

📗Registration and Records

• Enter colleges for graduating students (so scores are sent).

• Hand out graduate letters (available on the PRC), if necessary.

• Send administration the preliminary exam dates for next year when they’re available on the PRC (you’ll need to check for changes at the beginning of next year).

💬Communication and Promotion

• Celebrate the accomplishments of graduating seniors both publicly and privately.

For a personal touch, write a letter or note to each graduating IB student (depending on program size!).

💸Budget and Finances

• Follow school protocols to pay for exam shipping.

  • Consider using preferred shipping if making DHL shipments (shipping with DHL directly is notoriously challenging).

  • Ask about organizational accounts with FedEx or UPS.