May

Your focus (and time) in May will be taken up almost entirely by exams.

Create an exam room testing kit:
- Checklist of what’s in the kit
- Pens & Pencils
- Poster or whiteboard markers for marking remaining time
- Clock
- Scissors
- Tissues
- Stationary
Receive the exam shipment.
- Keep exams secure when they are delivered. Do not open the dark blue exam bags until the time of exams (tip: you may want to wear gloves while handling the exam shipment, as the blue bags often bleed onto your fingertips).
- Check the exam delivery against the included checklist.
- Double-check that you have enough exams for your students, and that the level of each exam is correct.
- Organize exams.
  - Suggestion: Have one drawer or file for each week of testing, and sort each specific exam into a folder. Place the folders in order of administration.
  - Label folders with the exam, date, and time as well as the names of the invigilator.
Invigilate exams. The coordinator should start and end each exam in most cases (you can assign the task to a qualified invigilator if necessary).
Keep exam scripts secure.
Ship exam scripts in accordance with IB guidelines within 24 hours of exam administration.
- Obtain scanning center addresses (separate for multiple choice and all other exams) from IBIS.

Communicate clearly with all IB teachers and students about exam progress and protocols.
Have snacks or treats for students during exam breaks.
For a personal touch, create exam goodie bags for students that could include pens, pencils, a stress relief ball, snacks, and an inspirational message.
Conduct an end-of-year or exit survey for graduating seniors and IB faculty that gives an opportunity for feedback on the programme.

Enter colleges for graduating students (so scores are sent).
Hand out graduate letters (available on the PRC), if necessary.
Send administration the preliminary exam dates for next year when they’re available on the PRC (you’ll need to check for changes at the beginning of next year).

Celebrate the accomplishments of graduating seniors both publicly and privately.

For a personal touch, write a letter or note to each graduating IB student (depending on program size!).

Follow school protocols to pay for exam shipping.
- Consider using preferred shipping if making DHL shipments (shipping with DHL directly is notoriously challenging).
- Ask about organizational accounts with FedEx or UPS.

Last updated 2 years ago

Your focus (and time) in May will be taken up almost entirely by exams.

Create an exam room testing kit:
- Checklist of what’s in the kit
- Pens & Pencils
- Poster or whiteboard markers for marking remaining time
- Clock
- Scissors
- Tissues
- Stationary
Receive the exam shipment.
- Keep exams secure when they are delivered. Do not open the dark blue exam bags until the time of exams (tip: you may want to wear gloves while handling the exam shipment, as the blue bags often bleed onto your fingertips).
- Check the exam delivery against the included checklist.
- Double-check that you have enough exams for your students, and that the level of each exam is correct.
- Organize exams.
  - Suggestion: Have one drawer or file for each week of testing, and sort each specific exam into a folder. Place the folders in order of administration.
  - Label folders with the exam, date, and time as well as the names of the invigilator.
Invigilate exams. The coordinator should start and end each exam in most cases (you can assign the task to a qualified invigilator if necessary).
Keep exam scripts secure.
Ship exam scripts in accordance with IB guidelines within 24 hours of exam administration.
- Obtain scanning center addresses (separate for multiple choice and all other exams) from IBIS.

Communicate clearly with all IB teachers and students about exam progress and protocols.
Have snacks or treats for students during exam breaks.
For a personal touch, create exam goodie bags for students that could include pens, pencils, a stress relief ball, snacks, and an inspirational message.
Conduct an end-of-year or exit survey for graduating seniors and IB faculty that gives an opportunity for feedback on the programme.

Enter colleges for graduating students (so scores are sent).
Hand out graduate letters (available on the PRC), if necessary.
Send administration the preliminary exam dates for next year when they’re available on the PRC (you’ll need to check for changes at the beginning of next year).

Celebrate the accomplishments of graduating seniors both publicly and privately.

For a personal touch, write a letter or note to each graduating IB student (depending on program size!).

Follow school protocols to pay for exam shipping.
- Consider using preferred shipping if making DHL shipments (shipping with DHL directly is notoriously challenging).
- Ask about organizational accounts with FedEx or UPS.